The Department of Ophthalmology and Visual Sciences is seeking an experienced, goal-oriented, resourceful and self-motivated individual to join our team as an Administrative Assistant 3. Under limited supervision, this position will provide operational coordination, administrative support, and project management to our department.

In this role, the selected candidate will also:

• Handle incoming inquiries, emails, and phone calls, directing them appropriately.
• Manage calendars, schedule appointments, and coordinate meetings,
• Prepare agendas, take minutes, and distribute materials for departmental meetings.
• Assist with the preparation of reports, presentations, and correspondence.
• Support faculty with onboarding, orientation, credentialing, licensing, re-appointments, digital measures.
• Facilitate faculty recruitment efforts and approvals.
• Maintain accurate records, files, and databases related to departmental activities.
• Serve as a back up for coordination of travel arrangements and process expense reimbursements.
• Assist with special projects and events as assigned by leadership.
• Other duties as assigned.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Organizational skills
• Experience in minute taking, letter and memo writing
• Schedule coordination experience
• Experience with licensure and/or credentialing
• Proficiency with the Microsoft Office suite
• Experience working with leadership, faculty, physicians, students

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit . Refer to for a definition of Regular Staff.