The Division of Epidemiology, Biostatistics, and Preventive Medicine, within the Department of Internal Medicine, is seeking a self-motivated and high energy individual to join our growing, dynamic, and multi-disciplinary team. The Administrative Assistant III will provide travel arrangements for faculty/staff, reimbursements through Chrome River, P-Card transactions to purchase supplies, airline tickets, hotel reservations, etc., coordinate and take minutes at meetings, faculty symposiums, and retreats, manage parking space and facility usage, assist with FAMIS space management, track faculty development fund use, perform data gathering including Excel and running reports in Banner and MyReports, create flyers and PowerPoint slides for division meetings, maintain division website, setup POs and PRs, coordinate annual faculty reviews, inventory control, organize and maintain files, answer phone, pick up mail, and other miscellaneous job related duties as assigned.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Chrome River knowledge and reimbursement experience. Experience in P-Card management and use and experience in the setup of POs and PRs
• Experience maintaining calendars, scheduling and coordinating in-person and virtual meetings, symposiums, events, and hotels/travel. Experience with answering phones, maintaining facilities, taking meeting minutes, and organizing files
• Experience in tracking expenditures, and generating reports including Excel, Banner report, and MyReports.
• Experience with space management and tracking inventory.
• Experience creating flyers, PowerPoint slides, and Word documents for division meetings, symposiums, and other events as needed.
• Excellent oral and written communication skills
• Organizational skills and multitasking

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

1)Cover Letter detailing your directly related experience

2)Resume

3)List of at least 3 supervisory references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.